Section 1 Introduction
1.1 Scope of the policy
This policy covers the fees and packages that DNA Skills charges for end-point assessments (EPA) and other products and services. The policy is designed to:
1.2 Purpose of the policy
This policy is aimed at all partners and potential partners who are interested in DNA Skills products and services.
This document should be read in conjunction with The Partnership Agreement.
1.3 Reviewing the policy
This policy will be reviewed annually or:
Section 2 End-Point Assessment Fees
2.1 Fees & Support Materials
DNA Skills is committed to having a competitive fees structure that is in place for all EPA services that it provides.
The fee for each assessment will include the following:
Fees are split into two payments:
*A refund of engagement fees will be issued if any apprentices withdraw within 30 days of registration
Payment terms are 30 days from date of invoice. DNA Skills will, on receipt of payment one, release the following support material:
Prices for DNA Skills EPA are available on the website at www.dnaskills.co.uk
DNA Skills has an up-to-date price list for all our EPA services which is available via our website (www.dnaskills.co.uk) or as requested. The fee-setting methodology and fees may change in line with any government or legislative policy changes (for example, where any changes to published funding bands necessitate a review of fees for any particular standard) or in conjunction with an assessment plan change.
DNA Skills will make sure that partners are notified at least 3 months in advance before any fees are amended or changed.
All fees for the service of EPA are payable by the Employer (this may be through the provider).
2.2 Invoicing & VAT
Invoices will be raised each month for any fees due, with payment terms of 30 days.
Invoices will include the following information:
Although the standard fees for each assessment are exempt from VAT charges, the table below highlights all fees and VAT rules that apply to each:
Fee - VAT Rule
Standard EPA Fees (Engagement & Gateway Fees) - VAT Exempt
Resit/Retake Fees - VAT Charged @ 20%
Administration Fees/Charges - VAT Charged @ 20%
Additional Services Separate to EPA Offering - VAT Charged @ 20%
VAT charges are subject to any revisions made by HMRC.
DNA Skills will retain records of all invoices for a period of 7 years in line with HMRC rules.
2.3 Credit Control
Where a partner fails to pay within the payment terms DNA Skills reserves the right to:
2.4 Eligible/ineligible costs
Our pricing structure is in line and compliant with the ESFA expectation that it will not exceed 20% of the maximum funding band allocated to any standard. Our advertised fees are developed with the consideration of the following:
Section 3 Withdrawals, cancellations and rescheduling
Any amendments and cancellations to EPA bookings will be subject to the following conditions/fees:
Any request to withdraw, cancel or reschedule EPA will need to be submitted by partners by emailing firstname.lastname@example.org where this can be acknowledged, and further action taken.
DNA Skills recognises that there are many possible reasons why assessments may need to be amended, and reasonable consideration will be given to each case on its own merits. We therefore reserve the right to charge but may not in all cases.
The term “cancellation” is extended to include where assessments are scheduled to take place but do not proceed due to non-attendance by the apprentice.
Section 4 Retake and Resit Fees
All individual assessment plans will provide detail related to any conditions that are associated with resit or retake opportunities.
DNA Skills pricing structure supports individual’s assessment components to be undertaken at a fee set proportionate to the completion of that particular assessment. All such fees are discussed, agreed, and outlined our individual Approved Partner Agreements. There are no hidden charges in our resit/retake fees.
Fees for resit/retake are charged and invoiced separately. These fees are outlined in the Approved Partnership Agreement.
Section 5 Contacts
Your contact for this policy
If you have any queries about the contents of the policy, please contact our DNA Skills EPA Team:
Telephone: 01344 944675
DNA Skills EPA Team
7 Lakeside Business Park
Title & Key Responsibilities
General Manager - Accountable for the strategic objectives of DNA Skills and its regulatory compliance. Ensures all policies are effectively implemented
Head of Quality & Compliance - Responsible Office and point of contact for regulatory bodies. Oversees the version control of policies
Head of Product & Assessment Development - Acting Deputy for Responsible Officer. Manages the development and life cycle of our products
Quality & Performance Manager - Responsible for the delivery of assessments and quality assurance processes
Head of IT/DPO - Data Controller
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